Project Coordinator - Site Manager

Job Summary

The Project Coordinator and Site Manager supports clinical research projects in the medical imaging sector for a global client. The role coordinates investigator site setup, maintains site management records, tracks study status, and keeps required clinical and regulatory documents complete, accurate, and properly updated. You coordinate closely with the Senior Project Manager, Squad Lead, and international project teams from our Iloilo office. This position operates on a graveyard shift to align with US client business hours.

Primary Job Responsibilities

• Coordinate investigator site setup activities from initiation through follow-up, including collection, validation, and tracking of essential clinical and regulatory documents
• Maintain accurate site management project files, trackers, internal databases, and project documentation
• Monitor site management milestones, open actions, document status, and study progress to support timely project delivery
• Prepare regular project status updates for the Senior Project Manager covering assigned projects, site activities, risks, and pending actions
• Validate completeness and consistency of submitted site documents before routing for review or escalation
• Communicate with internal project team members to resolve discrepancies, missing information, and site management concerns
• Follow Site Management good practices, applicable standard procedures, and clinical research documentation requirements
• Escalate risks, delays, documentation gaps, or compliance concerns to the Senior Project Manager or Squad Lead in a timely manner
• Provide trained backup support for squad activities after proper alignment with the Squad Lead

Qualifications

• Bachelor's or Master's degree in Life Sciences, Pharmacy, Nursing, Biology, Medical Technology, or a related field
• 0 to 2 years of experience as a Clinical Research Assistant, Project Coordinator, Site Coordinator, or similar role (fresh graduates with relevant internship or laboratory experience considered)
• Proficient in Microsoft 365 (Excel, Word, PowerPoint, Outlook, Teams)
• Strong documentation discipline, attention to detail, organization, and follow-through
• Able to work independently on a night shift aligned with US business hours
• Excellent written and spoken English communication
• Bonus: Familiarity with clinical trials, medical imaging workflows, GCP/ICH principles, regulatory documentation, or site management procedures
• Bonus: Experience with project tracking tools (Smartsheet, Jira, or similar)
• Bonus: French or another European language

Benefits

• HMO from Day 1 (employee + 1 dependent)
• 13th Month Pay (Philippine labor law)
• Night shift differential per Philippine labor law (when applicable)
• 10 paid Service Incentive Leave + 5 Sick Leave days per year
• Office-based in Iloilo with dual-ISP internet and battery backup